Job Description - Specialist, Marketing Office
Description View created on 10/31/2014

Specialist, Marketing Office

FLSA Status: Non-Exempt
Pay Grade: 13
Job Title ID: 102010
Job Series/Job Family: President's Series / Public Information/Marketing/Publications Family

Reports To

Executive Director, Public Information and College Marketing

Job Purpose

To provide advanced administrative and budget recordkeeping support for the Marketing Department.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Coordinates the purchases of equipment and supplies; processes requisitions; processes invoices; and/or maintains asset inventories.
  2. Monitors multiple or complex budgets; and assists in preparing budgets.
  3. Reviews and approves the reconciliation of accounting records; prepares financial budget reports for internal purposes; and/or serves as a liaison with other departments in the college in the request of personnel and financial department requests.
  4. Gathers and compiles data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
  5. Performs complex computer activities including word processing, data collection, and analysis of information.
  6. May prepare and review contracts for the department; research and resolve financial and billing issues; and/or serve as a liaison with outside vendors and contractors.
  7. May analyze operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures; maintains written set of policies and procedures for department.
  8. May perform administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and e-mail, arranging conference calls, agendas or minutes, office equipment issues or logistics, and maintaining or coordinating the supervisor's schedule.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Safety