Job Description - Registrar, Associate
Description View created on 08/28/2014

Registrar, Associate

FLSA Status: Exempt
Pay Grade: 19
Job Title ID: 121001
Job Series/Job Family: Student Support & Success Series / Admissions Family

Reports To

Registrar

Job Purpose

To manage and administer various aspects of academic records management and registration.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Supervises, trains, and evaluates assigned unit(s) within Registrar's office; schedules and prioritizes work assignments; approves time sheets.
  2. Serves as a lead resource person in answering questions and providing information regarding ACC policies, admissions procedures and policies of state and federal agencies.
  3. Corresponds with deans and department chairs regarding procedures relating to evaluations, graduation, Core Curriculum, and General Education requirements.
  4. Reviews degree audits for accuracy, status of students (program requirements complete, not complete), and appropriate substitutions and/or waivers; reviews other student documents for degree audit purposes; makes corrections to audits in computer system.
  5. Proposes appropriate substitutions and/or waivers to student programs; approves or denies Record of Substitution and Waiver forms submitted by deans and department chairs for all disciplines; applies approved subs/waivers to degree audits; logs and distributes forms to appropriate departments.
  6. Evaluates and awards credit for foreign and domestic college level transfer work.
  7. Responds to student inquiries pertaining to status and program advisement.
  8. Serves as acting registrar on an as needed basis to provide administrative and managerial support services in the Admissions and Records department.
  9. Participates in the design and implementation of computer system updates with analysts, programmers, and other staff members.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Preferred

Safety