Job Description - Coordinator, Student Life Business
Description View created on 04/21/2015
Coordinator, Student Life Business
DIrector, Student Life
To coordinate and manage the financial aspects of the Office of Student Life and serve as the financial and policy expert for the Department providing financial reporting, analysis forecasting, procurement and fiscal controls.
Essential duties and responsibilities include the following. Other duties may be assigned.
Monitors, researches, tracks details, resolves discrepancies, and reports on invoices, purchase card transactions, advertisement sales and sponsor billing and payments, accuracy of account activity, fees, and other departmental transaction activity.
Conducts business processes and procedures workshops and trains staff and students in transaction processes and procedures in compliance with college rules and regulations.
Develops and implements reliable methods and processes ensuring transactions are properly validated, approved, recorded in a timely fashion, and include required original documentation. Ensures accurate and complete data is entered into transaction application systems. Audits transactions for accuracy and compliance.
Creates and maintains a check and balance system to be used for transparency for all expenditures, processing of financial transactions, balancing budgets and accounts, requiring staff and student understanding and compliance with related regulatory requirements and college practices, procedures and policies.
Provides thorough explanation and justification for each transaction, and resolves any questions that arise concerning a transaction prior to forwarding to the budget authority for review and approval.
Negotiates and reviews all vendor purchase and subscription contracts in compliance with college policies and procedures.
Reviews contracts between the College and performing artists and vendors. Works with appropriate College departments to conduct risk assessments, verify payment eligibility and provide operational and financial oversight of expenses related to performing artists and vendors.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Extraction and interpretation of statistical data.
Problem resolution techniques.
Issues related to working with students of diverse backgrounds.
Training and workshop techniques and methods.
Transaction resolution techniques.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Developing and implementing secure and reliable transaction monitoring systems.
Effectively communicating with others regarding transaction errors and omissions.
Effectively using interpersonal and communication skills, including tact and diplomacy.
Effectively using organizational and planning skills with exacting attention to detail and follow-through.
Maintaining confidentiality of work related information and materials.
Effectively coordinating detailed transaction information and status on multiple accounts and varying financial transactions.
Work in a collaborative manner with others of diverse backgrounds, and work well independently.
Work effectively in a shared office and somewhat noisy environment.
Establishing a network of campus contacts to build knowledge about the job and secure support for Department needs.
Integrating day-to-day operational knowledge and recommending effective short and long-term actions.
Demonstrated proficiency at an intermediate level using standard office software applications, including spreadsheet and database programs, and automated financial systems.
Two years related work experience.
Reliable transportation for local Austin area travel.