Job Description - Clerk, Lead, Duplication/Mail Room
Description View created on 11/01/2014
Clerk, Lead, Duplication/Mail Room
Campus Manager or Duplication Services Supervisor
To coordinate duplication of materials, distribution of mail and packages and provide clerical support to faculty and staff.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
- Coordinates, supports, and monitors duplication and mailroom services.
- Assigns jobs to duplication staff.
- Organizes campus mailroom system. Sorts and distributes mail, receives and ships packages and mail; logs incoming packages. Creates and maintains mailboxes for faculty and staff.
- Provides word processing, proofreading, and other clerical services to faculty and staff.
- Ensures exams, syllabi and other pertinent information are completed at deadline and exams are kept secured at all times.
- Performs preventative maintenance and troubleshooting of problems. Serves as point of contact for service calls.
- Prepares monthly and semester billing reports.
- May collect money from coin operated machines and deposit at cashier's office.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Practices and principles copying and duplication.
- Copying and duplication preventative maintenance.
- Practices and principles of prioritizing work flow.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Maintaining an established work schedule.
- Effectively using interpersonal and communications skills.
- Effectively using organizational and planning skills.
- Operating copying, binding, duplication, and other office equipment.
- Maintaining confidentiality of information and materials.
- Prioritizing work flow.
- Demonstrated proficiency using standard office software applications.
- Occasional lifting of objects up to 50 pounds
- Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling, climbing, stooping.
- Work is routinely performed in office environments, with occasional work in outside environments.
- One year work experience in copying, duplicating or related field.
- High School diploma or equivalent.
- Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.