Job Description - Assistant I, Human Resources
Description View created on 12/19/2014

Assistant I, Human Resources

FLSA Status: Non-Exempt
Pay Grade: 8
Job Title ID: 130506
Job Series/Job Family: Human Resources Series / HR Family

Reports To

Human Resources Manager

Job Purpose

To provide customer service and clerical support to a Human Resources Section.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Performs clerical duties including data entry, handling correspondence, maintaining files, and processing mail.

  2. Composes and distributes correspondence and other written documents and/or reports.
  3. Prepares and prints reports.
  4. Gathers information and reviews for accuracy.
  5. Assists internal and external customers by responding to inquiries and/or providing information.
  6. Depending on the HR Section, may create, post, and advertise job vacancies.
  7. Depending on the HR Section, may prepare handouts for new hire orientation and assist in presenting orientation.
  8. Depending on the HR Section, may prepare job files for retention purposes and track employment paperwork.
  9. Depending on the HR Section, may create and distribute college-wide Employee Photo Identification Cards.
  10. Depending on the HR Section, may audit job files and conduct pre-employment position activities.
  11. Depending on the HR Section, may process Unemployment Claims and assist with hearings.

  12. Depending on the HR Section, may assist with the tracking and processing of faculty and staff qualifications for SACS.

  13. Depending on the HR Section, may evaluate and prep confidential files for scanning and assist with document imaging and analysis of scanned records for clarity and accuracy.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Preferred

Computer Skills

Required

Preferred

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Preferred

Other

     Preferred

Safety