Job Description - Coordinator, HR Records
Description View created on 09/01/2014

Coordinator, HR Records

FLSA Status: Non-Exempt
Pay Grade: 17
Job Title ID: 130511
Job Series/Job Family: Human Resources Series / HR Family

Reports To

Manager, HR Records

Job Purpose

To maintain Southern Association of Colleges and School (SACS) faculty credential compliance process; to facilitate implementation of new processes for effectiveness and to coordinate development of electronic systems; to process employee records and data; and to prepare reports.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Coordinates, develops, implements, and maintains appropriate processes and electronic systems to support SACS faculty credential program.
  2. Coordinates and maintains electronic  faculty credential compliance processes. Identifies system issues, implements corrective action plan, collaborates with academic deans for evaluation and resolution.
  3. Serves as SACS credential liaison for academic departments and deans. Updates SACS roster ensuring compliance with SACS guidelines. Maintains new SACS roster requirements. Conducts training. Maintains faculty credential files.
  4. Evaluates, analyzes, facilitates the design of electronic systems. Maintains HR Records electronic systems.
  5. Coordinates, maintains, and develops training for Fortis electronic document retrieval system, and for HR Records electronic systems.  Develops training guides and  manuals.
  6. Conducts formal and informal training sessions regarding HR Records procedures, processes, and policies.  Develops training and documentation of system use for users.
  7. Coordinates HR Records processes.  Oversees the workflow and monitors the work of the HR Records staff and hourly employees to ensure accurate payroll processing in compliance with college policies and procedures.
  8. Updates and maintains full-time faculty records-related electronic processes, including online contracts and pay out options, new hires, terminations, and proratedsalaries.

  9. Serves as backup to the HR Records Manager. 

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Other

     Preferred

Safety