Job Description - Specialist, Facilities & Construction
Description View created on 10/30/2014

Specialist, Facilities & Construction

FLSA Status: Non-Exempt
Pay Grade: 14
Job Title ID: 160503
Job Series/Job Family: Business Services Series / Construction Family

Reports To

Executive Director, Facilities & Construction

Job Purpose

To oversee and track budgets, departmental purchases, financial records, expenditures, and leased real estate for Facilities and Construction.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Assists in the development, tracking, and maintenance of departmental operating budget. Reviews and processes invoices, applications for payment, proposals, requisitions and contracts for all construction-related contracts; monitors payment processing with Accounts Payable to ensure timely processing of vendor payments.
  2. Works with the Department's project management staff and assists with preparation and tracking of project budget allocations.
  3. Assists with management of ACC''s leased properties, ensuring timely payment of facility leases; directs all requests for repairs on leased property; coordinates work with appropriate trades area(s); maintains necessary records of leased property; ensures timely renewal of leases; coordinates with Environmental Health, safety and Insurance Department to ensure all insurance requirements are met.
  4. Reviews, verifies accuracy, and approves payment of utility bills (electric, gas and water/wastewater). Creates and issues utility reimbursement invoices to tenants at various ACC facilities. Tracks utility usage to detect evidence of leaks, waste or other problems at the site.
  5. Acts as liaison with Department and Purchasing to renew ongoing construction-related contracts, and ensures that goods and services are acquired in accordance with applicable regulations and District policy.
  6. Functions as Campus Coordinator for the Service Center, overseeing and monitoring the daily operations of the Service Center to maintain the effective, efficient, clean and safe operation of the building, including custodial services.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Preferred

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Preferred

Licenses/Certifications

Required

Other

Required

Preferred

Safety