Job Description - Specialist, Facilities & Construction Description View created on 01/27/2015
Specialist, Facilities & Construction
Executive Director, Facilities & Construction
To oversee and track budgets, departmental purchases, financial records, expenditures, and leased real estate for Facilities and Construction.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
Assists in the development, tracking, and maintenance of departmental operating budget. Reviews and processes invoices, applications for payment, proposals, requisitions and contracts for all construction-related contracts; monitors payment processing with Accounts Payable to ensure timely processing of vendor payments.
Works with the Department's project management staff and assists with preparation and tracking of project budget allocations.
Assists with management of ACC''s leased properties, ensuring timely payment of facility leases; directs all requests for repairs on leased property; coordinates work with appropriate trades area(s); maintains necessary records of leased property; ensures timely renewal of leases; coordinates with Environmental Health, safety and Insurance Department to ensure all insurance requirements are met.
Reviews, verifies accuracy, and approves payment of utility bills (electric, gas and water/wastewater). Creates and issues utility reimbursement invoices to tenants at various ACC facilities. Tracks utility usage to detect evidence of leaks, waste or other problems at the site.
Acts as liaison with Department and Purchasing to renew ongoing construction-related contracts, and ensures that goods and services are acquired in accordance with applicable regulations and District policy.
Functions as Campus Coordinator for the Service Center, overseeing and monitoring the daily operations of the Service Center to maintain the effective, efficient, clean and safe operation of the building, including custodial services.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Budget account verification and tracking.
Facilities maintenance, construction, and procurement processes.
Accounting and budgetary theory, principles and practices.
ACC purchasing procedures, and applicable policies and administrative rules.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Maintaining confidentiality of work related information and materials.
Maintaining an established work schedule, including some evenings and weekends.
Effectively using interpersonal and communications skills including tact and diplomacy.
Effectively using organizational and planning skills, including attention to detail and follow-through.
Reading and understanding contracts.
Establishing and maintaining effective working relationships
Demonstrated proficiency using standard office and web-based publishing software applications.
Occasional lifting of objects up to 20 pounds
Subject to standing, walking, sitting, bending, reaching, kneeling, stooping, pushing and pulling.
Work is performed in an office environment.
Two years related work experience.
Three or more years experience in purchasing or accounts payable in a maintenance or facilities management environment.
Valid Texas driver's license.
Reliable transporation for ACC district travel.
Knowledge of State of Texas laws regarding purchasing and contracts for Public Institutions. Datatel experience strongly preferred.
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.