Job Description - Specialist, Procurement Card
Description View created on 10/22/2014

Specialist, Procurement Card

FLSA Status: Non-Exempt
Pay Grade: 10
Job Title ID: 163500
Job Series/Job Family: Business Services Series / Purchasing/Inventory Family

Reports To

Director, Assistant Purchasing

Job Purpose

To coordinate and implement a system for the accurate accounting, reporting, controlling, and safeguarding the District's Procurement Cards, Travel Advance Cards and Executive Travel Card inquiries.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Coordinates all ACC Procurement Card, Travel Advance Card and Executive Travel Card activities including answering inquiries, setting up new accounts, issuing new and replacement cards, and setting up payment processes.
  2. Serves as a liaison with credit card vendors, the Cashier's Office, Accounts Payable, and the Internal Auditor as it concerns Procurement Cards, Travel Advance Cards and Executive Travel Cards.
  3. Conducts research, analysis and recommendations on matters related to Procurement Cards, Travel Advance Cards, and Executive Travel Cards.
  4. Provides customer service assistance to budget authorities and end users district-wide; reports non-compliance findings to cardholder, budget authority and program administrators; follows up with cardholders regarding all outstanding credit card orders.
  5. Provides system administration and maintenance of vendor's online systems for management and tracking. 
  6. Responsible for editing, updating, reviewing, and monitoring cardholders' spending trends and provides scheduled reports and Ad Hoc reports. Conducts desktop audits for accuracy and compliance review.
  7. Receives and investigates complaints and inquiries pertaining to credit card purchases, reviews documentation and prepares responses. Reconciles cardholders' spending reports.
  8. Provides mandatory monthly cardholder training prior to issuing credit cards to the end users.
  9. Assists in the development of Procurement Card training materials, newsletters, brochures, forms, procedures, and notices for cardholders, budget authorities, Purchasing and other Business Services Departments.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Safety