Job Description - Buyer
Description View created on 09/03/2014

Buyer

FLSA Status: Exempt
Pay Grade: 15
Job Title ID: 16353
Job Series/Job Family: Business Services Series / Purchasing/Inventory Family

Reports To

Manager, Purchasing

Job Purpose

To coordinate the efficient purchase of assigned equipment, supplies, and services for ACC through the application of relevant laws, regulations, and purchasing procedures.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Purchases supplies, equipment, and services for the College through the public bid process.
  2. Assists with administering contracts by applying extension options, monitoring, and rectifying contractors' performance or non-performance, and composing formal notifications; monitors vendor reports and encourages users to utilize such resources.
  3. Provides assistance with the solicitation process including legal and product research, writing specifications and bids, coordinating with various levels of management, attending pre-proposal and evaluation meetings, conducting site visits, and providing recommendations.
  4. Provides customer service to internal and external customers by expediting purchasing processes; ensures positive rapport with customers through effective communication.
  5. Assists with managing online vendors system by reviewing orders, creating purchase orders, and releasing orders online; coordinates system users' personal information, adds new users to the system, and verifies correct budget and object codes to be used.
  6. Provides assistance with purchasing training by delivering one-on-one or group training with an emphasis on conveying new processes, contract information, or products.
  7. Assists with special projects and initiates new processes in compliance with technological trends including initiation of e-surplus auction, online ordering system, and vendor performance report.
  8. Processes purchase orders by verifying product and source validity, model numbers, and item descriptions; determines best method for procurement for all purchases; complies with all legal requirements and regulatory deadlines.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Preferred

Licenses/Certifications

Required

Other

     Preferred

Safety