Job Description - Assistant, Purchasing
Description View created on 08/22/2014

Assistant, Purchasing

FLSA Status: Non-Exempt
Pay Grade: 8
Job Title ID: 16354
Job Series/Job Family: Business Services Series / Purchasing/Inventory Family

Reports To

Manager, Purchasing

Job Purpose

To provide assistance to Buyers; process requisitions and ensure compliance with purchasing guidelines.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Assists Buyers with requisitions and processes purchase orders; logs requisitions and makes small purchases.
  2. Provides customer service assistance to budget authorities and end-users within and outside ACC; follows up with vendors regarding all outstanding purchase orders including inquiries for items or invoices not received by departments or Accounts Payable Department.
  3. Provides system administration for online ordering system including processing and releasing orders, user set up and approval, and maintenance.
  4. Maintains various databases for recording items received, price changes, and purchase order changes; updates vendor database for e-vendor processes.
  5. Conducts Internet research for Buyers to determine sources of supply prior to major purchases and/or award of contracts.
  6. Sends out requests for quotes and determines best value offered by vendors in relation to small dollar purchases.
  7. Files and maintains purchase orders, blanket orders, and vendor applications.
  8. Distributes mail, requisitions, and purchase orders to the Purchasing Department and the Accounts Payable Department; assists in expediting payments to vendors in coordination with Accounts Payable.
  9. Provides administrative assistance in relation to bids and requests for proposals as required.
  10. Ensures compliance with purchasing policies, procedures, and guidelines.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Safety