Job Description - Manager, Purchasing
Description View created on 07/24/2014

Manager, Purchasing

FLSA Status: Exempt
Pay Grade: 22
Job Title ID: 16360
Job Series/Job Family: Business Services Series / Purchasing/Inventory Family

Reports To

Director, Procurement and Materials Management

Job Purpose

Responsible for ensuring the integrity of the procurement process through the coordinating and monitoring of the purchasing and contracts management activities for ACC including overseeing the purchase requisitions and purchase order processing, and ensuring compliance with applicable laws, regulations and policies. Provides leadership, training and supervision for the purchasing staff; Assists the Director in planning and providing purchasing related reports, and preparing purchasing agenda items for approvals by the Board of Trustees.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Reviews and prepares solicitations for all goods and services, to include writing bid specifications and scopes of service/work for complex, technical, or unique projects.
  2. Verifies compliance with state laws, District policies and procedures, and sound business practices, when reviewing Request for Proposals and assisting the evaluation committee. Handles contract negotiations, recommendations for awards, award notices, contract development and execution, and contract management.
  3. Ensures quality control by maintaining standard written work product templates to buyers; ensures fair and open competition.
  4. Maintains knowledge of current and new developments in purchasing and contract negotiation/administration including regulations, theories, practices, and technology; researches and analyzes current college purchasing practices, policies, procedures, guidelines, systems, and forms.
  5. Develops and delivers reports, media presentation, and training for staff development; conducts training at the departmental and College-wide level.
  6. Hires, supervises, trains, and evaluates purchasing staff. Reviews workload of Purchasing staff and makes necessary changes to expedite the procurement process. Serves as backup to Purchasing Director.
  7. Monitors College purchasing and contracting activities to ensure compliance with federal, state, and local laws as well as College policies and procedures.
  8. Coordinates the historically underutilized business (HUB) and minority/diversity programs; attends forums and provides information on College purchasing needs to potential HUB vendors; provides HUB information to College departments.
  9. Ensures appropriate employee safety training and compliance.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Preferred

Other

     Preferred

Safety