Job Description - Director, Procurement and Materials Management
Description View created on 12/21/2014

Director, Procurement and Materials Management

FLSA Status: Exempt
Pay Grade: 28
Job Title ID: 16365
Job Series/Job Family: Business Services Series / Purchasing/Inventory Family

Reports To

EVP, Finance & Administration

Job Purpose

To oversee all department activities including central receiving, warehouse operations, mail services, and implements purchasing practices in accordance with applicable state laws.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Oversees staff development and training including updated required certifications.
  2. Directs the automation of core functions division-wide with particular emphasis on the purchasing department, including all available electronic medium.
  3. Manages the College's purchasing activities, warehouse operations, and campus mail services.
  4. Plans, coordinates, and manages the operational, financial, administrative, and technical responsibilities of the College''s purchasing function.
  5. Develops, implements, and interprets appropriate College-wide procedures and policies in relation to the purchase of all goods and services; ensures compliance with state laws relative to the purchasing function.
  6. Designs, develops, and coordinates training presentations on purchasing procedures for purchasing staff, College-wide departments and other relevant parties.
  7. Manages complex bid processes including vendors to be solicited, requests for proposals, evaluation of returned proposals, selection of vendors, and award of contracts; ensures fair and open competition
  8. Writes and analyzes complex requests for proposals and prepares recommendations that are legal, ethical, and demonstrate best value to the College.
  9. Negotiates contracts, pricing discounts, and pricing agreements with vendors with an emphasis on maximizing value for all College funds expended; oversees the processing of purchase orders and other procurement instruments.
  10. Prepares annual operational reports, operating budget, and Board of Trustees reports and agenda.
  11. Coordinates the College''s historically underutilized business (HUB) minority and other diversity/outreach programs.
  12. Hires, supervises, trains and evaluates Purchasing Manager and Warehouse Supervisor and other staff.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Other

     Preferred

Safety