Job Description - Manager, Institutional Records
Description View created on 10/10/2015

Manager, Institutional Records

FLSA Status: Exempt
Pay Grade: 21
Job Title ID: 19401
Job Series/Job Family: Information Technology Series / Institutional Records Family

Reports To

Associate Vice President, Information Technology

Job Purpose

To direct, develop, and administer the College-wide records management program; establish and enforce uniform standards, procedures and processes for security, maintenance, preservation, and disposition of all College records.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Directs, develops, and implements ACC's documents imaging program to ensure the preservation, integrity and accessibility of College records.
  2. Administers the College-wide document imaging system; ensures security through the creation of user accounts and system designs; performs database maintenance activities to ensure the integrity and accessibility of the data and images; reviews and evaluates technology to ensure migration of College records.
  3. Serves as the designated Records Management Officer (RMO) for ACC; conducts responsible technical, supervisory, and administrative management for the College-wide Records Management Program.
  4. Supervises, hires, trains, and evaluates performance of records management staff to ensure consistent application of procedures, processes, and workflow.
  5. Develops, monitors, and amends the College Records Retention Schedule; submits schedules to State Library for approval; distributes schedules to records custodians and other relevant College staff, and trains staff in their use; ensures that records information and schedules meet organizational needs and legal requirements.
  6. Ensures that the maintenance, preservation, imaging, and destruction or other disposition of College records is carried out in accordance with the policies and procedures of the Records Management Program and the requirements of the law.
  7. Establishes processes and procedures for storage and retrieval of inactive and permanent records, protection of essential (vital) records, and preservation of historically valuable records.
  8. Identifies records eligible for destruction; carries out destruction in accordance with College policy and state laws; stops destruction of relevant records when litigation, government investigation, audit, or other special need is pending or imminent.
  9. Prepares and administers the annual operating budget.
  10. Develops and implements the College-wide forms management program.


Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.



Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


Computer Skills


Physical Requirements

Work Experience