Job Description - Clerk, Records and Information Description View created on 09/01/2014
Clerk, Records and Information
Manager, Institutional Records
To implement Records Management Services projects of document imaging, records storage, forms management and records management services.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
Performs document imaging, records storage, forms management and records management services as required.
Prepares and scans college records, determining the correct settings, in accordance with federal, state and departmental quality control standards and procedures; ensures proper documentation and integrity of scanned images.
Indexes scanned records, and analyzes them for clarity and accuracy.
Assists with pick-up and delivery of records to and from college campuses.
Evaluates and verifies that all incoming records for storage and destruction are processed in accordance with the College Records Control Schedule and established procedures.
May assist with inventory, analysis and scheduling of college records and forms.
May assist ACC staff with imaging, records storage, forms management program and basic records management processes.
May perform data entry.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Records management concepts and best practices.
Electronic document imaging processes and procedures.
Records storage center practices.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Effectively using interpersonal and communications skills including tact and diplomacy.
Maintaining confidentiality of work related information and materials.
Attention to detail, accuracy, and follow through.
Adhering to policies, procedures, and quality controls in relation to electronic imaging and records management.
Working in a team environment.
Maintaining an established work schedule.
Effectively providing high levels of customer service.
Demonstrated proficiency using electronic imaging technology and related storage requirements, image and document formats, Windows Operating System.
Occasional lifting of objects up to 50 pounds
Subject to standing, walking, sitting, bending, reaching, lifting, kneeling, pushing, and pulling.
Work is primarily performed in a standard office or records storage center environment.
Two years document imaging, records management work experience, or other related work experience.
Work experience with Fortis or other electronic document imaging software or work in an active records management program or work in a records storage center.
High School or educational equivalent.
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.