Job Description - Clerk, Records and Information
Description View created on 07/23/2014

Clerk, Records and Information

FLSA Status: Non-Exempt
Pay Grade: 8
Job Title ID: 19406
Job Series/Job Family: Information Technology Series / Institutional Records Family

Reports To

Manager, Institutional Records

Job Purpose

To implement Records Management Services projects of document imaging, records storage, forms management and records management services.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Performs document imaging, records storage, forms management and records management services as required.
  2. Prepares and scans college records, determining the correct settings, in accordance with federal, state and departmental quality control standards and procedures; ensures proper documentation and integrity of scanned images.
  3. Indexes scanned records, and analyzes them for clarity and accuracy.
  4. Assists with pick-up and delivery of records to and from college campuses.
  5. Evaluates and verifies that all incoming records for storage and destruction are processed in accordance with the College Records Control Schedule and established procedures.
  6. May assist with inventory, analysis and scheduling of college records and forms.
  7. May assist ACC staff with imaging, records storage, forms management program and basic records management processes.
  8. May perform data entry.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Preferred

Safety