Job Description - Coordinator, Special Events
Description View created on 10/31/2014

Coordinator, Special Events

FLSA Status: Exempt
Pay Grade: 14
Job Title ID: 20054
Job Series/Job Family: Workforce Education & Business Development Series / Dean Applied Technology, Multimedia, & Public Services Family

Reports To

Department Chair, Hospitality Management.

Job Purpose

To plan, coordinate, and facilitate internal and external events produced by students in the Hospitality Management, Meeting & Event Planning, Travel & Tourism, and Culinary Arts Departments.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Plans and coordinates events produced by the Hospitality Management department for the College and external groups.
  2. May provide program information at career fairs, educational events, and industry events.
  3. Develops and maintains event contacts and relationships internally and externally to produce events. Supports department objectives through communication with local industry students, and potential students.
  4. Develops and oversees event plans and timelines; formulates and oversees event budgets, researches and selects venues, entertainment, food and beverages, audio elements, and decor.
  5. Coordinates event registration, maintains contact database, and student learning activities related to events.
  6. Oversees and coordinates students, volunteers, and hourly employees during events.
  7. Researches, designs, and writes copy for communication materials such as monthly newsletters, weekly industry job postings, email communications, fliers, and brochures.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Preferred

Other

Required

Safety