Job Description - Specialist, CE Business Operations
Description View created on 11/23/2014

Specialist, CE Business Operations

FLSA Status: Non-Exempt
Pay Grade: 13
Job Title ID: 203500
Job Series/Job Family: Workforce Education & Business Development Series / C.E. Business Operations Family

Reports To

Director of Continuing Education Business Operations

Job Purpose

To provide clerical and administrative support for the Continuing Education Department and HBC building operations.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Performs administrative duties for the department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, duplication, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor''s schedule.
  2. Prepares and reviews contracts for the department; researches and resolves financial and billing issues and serves as a liaison with outside vendors and contractors.
  3. Ensures that Continuing Education instructor payroll is processed in a timely manner and recorded or filed as appropriate. Processes Continuing Education instructor personnel information for hiring.
  4. Gathers, compiles and enters data, producing and proofing, routine and specialized reports, schedules and documents.
  5. Reviews and approves the reconciliation of accounting records; prepares financial budget reports for internal purposes; serves as a liaison between the other departments in the college in the request of personnel and financial requests.
  6. Develops, implements and maintains appropriate policies and procedures for Continuing Education instructor payroll and department purchases.
  7. May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
  8. May be assigned responsibility for special projects and events such as assigning classes, scheduling rooms, compiling information packets, issuing ID cards and parking permits.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Safety