Job Description - Assistant, Continuing Education Reports & Records
Description View created on 08/01/2014

Assistant, Continuing Education Reports & Records

FLSA Status: Non-Exempt
Pay Grade: 8
Job Title ID: 20353
Job Series/Job Family: Workforce Education & Business Development Series / C.E. Business Operations Family

Reports To

Director, Business Operations

Job Purpose

To assist in the preparation and submittal of various reports as required by state funding to the Texas Higher Education Coordinating Board, ensuring accurate student demographic information and computerized course inventory maintenance.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Tracks special approval courses for the Coordinating Board.
  2. Processes student refunds.
  3. Processes requests for student transcripts.
  4. Assists with reporting information to the Coordinating Board; collects and enters missing or incorrect student demographic information on student records, and makes corrections to previously submitted documents or information.
  5. Reviews archived records to determine retention status; verifies data entered, and ensures hard copy is available.
  6. Assist in registering students, as needed.
  7. Answers the telephone, responds to questions regarding the department and/or courses; directs callers to appropriate coordinator.
  8. Updates student demographic information; prints and mails schedules.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Other

     Preferred

Safety