Job Description - Specialist, CE Special Events
Description View created on 10/31/2014

Specialist, CE Special Events

FLSA Status: Non-Exempt
Pay Grade: 11
Job Title ID: 204001
Job Series/Job Family: Workforce Education & Business Development Series / C.E. Community Programs Family

Reports To

Director, Community Programs

Job Purpose

To assist in the planning, coordination, and implementation of the special events for the Continuing Education Community Programs department.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Collaborates with and verified details with clients, vendors, and ACC officies and employees to produce events.
  2. Delivers and sets up equipment including tables, chairs, food hot boxes, tableware, floral arrangements and accents, decorates venue.
  3. Designs and creates theme decorations appropriate to event.
  4. May design and create floral arrangements and thematic focal points.
  5. Performs administrative support services, including scheduling speakers; handling printing and distribution of printed matter; ensuring contracts are signed and payments received; takes notes at venue meetings; provide administrative backup for department.
  6. Ensures all details of event set up and clean up are performed, including tracking all rental items received and returned; pick up and drop off of laundry at cleaners; and items returned to proper storage.
  7. Develops and oversees event plans and time lines; monitors costs in event budgets, researches and assists in selection of venues, entertainment, food and beverages, audio elements, theme and decor.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Preferred

Licenses/Certifications

Required

Preferred

Other

Required

Safety