Job Description - Specialist, CE Community Programs Description View created on 09/02/2014
Specialist, CE Community Programs
Director, Community Programs
To assist in the coordination and implementation of Continuing Education Community Programs departmental courses and programs.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
Communicates with instructors to monitor current and future classes.
Evaluates courses and instructors for upcoming sessions.
Serves as communication liaison with potential Community Program students and instructors. Provides information regarding courses and program offerings.
Schedules Community Programs courses for each semester, based on instructor contact and space availability.
Tracks event budgets and expenditures.
Provides administrative support services for Community Programs, including handling correspondence, phone inquiries, processing and prioritizing office communications, scheduling meetings, ordering supplies, maintaining files, processing mail, and duplication.
Develops advertising materials for department.
Conducts research, complies reports or documents.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Standard office procedures.
Coordinating details required for course scheduling.
Event planning and coordinating processes.
Knowledge of Datatel.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Maintaining an established yet flexible work schedule, including some evenings and weekends.
Effectively using interpersonal and communication skills, including tact and diplomacy.
Effectively using organization and planning skills, with attention to detail and follow through.
Creating electronic presentations, information packages, and activity schedules
Maintaining confidentiality of work related information and materials.
Establishing and maintaining effective internal and external working relationships.
Demonstrated proficiency at an advanced level, using standard office software, including word processing, spreadsheet, database, publications and/or presentation software.
May lift, move, and carry up to 40 pounds.
Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, pulling, climbing ladders and other physical movements involved in decorating rooms, posting signs and event setup.
Work is routinely performed in a standard office environment.
One year of administrative support work experience.
High School diploma or educational equivalent.
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.