Job Description - Assistant, Senior Executive
Description View created on 10/31/2014

Assistant, Senior Executive

FLSA Status: Exempt
Pay Grade: 19
Job Title ID: 211002
Job Series/Job Family: Misc Department Support Series / Administrative & Clerical Support Family

Reports To

President/CEO

Job Purpose

To provide executive level administrative support for College responsibilities of the Board of Trustees and the Office of the President.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Provides executive level support to the President and Board of Trustees by staffing the Board Office and assisting the President/CEO in preparing for meetings with Board Officers and public Board meetings.
  2. Attends Board meetings to prepare for, coordinate, record and manage activities.
  3. Coordinates and maintains the Board operating budget.
  4. Posts board agendas at campus locations in the in-district taxing area.
  5. Organizes and maintains schedules, calendars, and appointments including detailed arrangements for meetings and events, preparing agendas, minutes and support materials; making meeting space arrangements and coordinating resources; and follow-up items as directed.
  6. Establishes and maintains files, records, logs, and other tracking systems for a variety of information, projects and events. Responsible for operating processes such as recordkeeping systems, forms control, and budgetary requirements to create new systems or procedures.
  7. Performs complex computer activities including word processing, data processing, web site updates, scheduling processes, and visual and graphic presentations.
  8. May manages and implement special projects including researching and analyzing information and data; interpreting and applying policies and procedures.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Licenses/Certifications

Required

Other

Required

Safety