Job Description - Assistant, Executive
Description View created on 10/31/2014

Assistant, Executive

FLSA Status: Non-Exempt
Pay Grade: 14
Job Title ID: 21102
Job Series/Job Family: Misc Department Support Series / Administrative & Clerical Support Family

Reports To

Vice President, or Assistant Vice President.

Job Purpose

To provide executive level administrative support.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Provides executive level support to a Vice President or Assistant Vice President by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or e-mail contacts.
  2. Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding College activities.
  3. Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items.
  4. Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.
  5. Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
  6. Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events.
  7. Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.
  8. May assign and review the work of office personnel.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Preferred

Safety