Job Description - Assistant III, Administrative
Description View created on 08/29/2014

Assistant III, Administrative

FLSA Status: Non-Exempt
Pay Grade: 8
Job Title ID: 21104
Job Series/Job Family: Misc Department Support Series / Administrative & Clerical Support Family

Reports To

Dean, Director, Department Chair, Manager, Supervisor, or Campus Dean

Job Purpose

To provide clerical and administrative support.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and e-mail, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
  2. Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
  3. Gathers, compiles and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
  4. Designs and produces handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update web pages.
  5. Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees and the public.
  6. Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes and preparing information packets.
  7. May input budget figures, prepare requisitions, maintain budget sheets; log and track expenditures or take payments, or assist in departmental procurement processes.
  8. May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
  9. May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts and graphs and other projects.
  10. Compiles and produces routine reports or documents.
  11. May oversee the work flow of others, as appropriate.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Physical Requirements

Work Experience

Required

Education

Required

Preferred

Safety