Job Description - Specialist, Faculty Evaluation
Description View created on 08/23/2014

Specialist, Faculty Evaluation

FLSA Status: Non-Exempt
Pay Grade: 14
Job Title ID: 232001
Job Series/Job Family: Academic Program Support Series / Faculty Development & Evaluation Family

Reports To

Supervisor, Faculty Evaluation

Job Purpose

To provide assistance and oversight of the faculty evaluation processes including tracking, maintenance, and processing of faculty evaluations.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Scans evaluation forms, verifies responses, researches errors. Oversees the work of others and checks the exactness and quality of scanned evaluation records.
  2. Researches and problem solves issues related to processing evaluations, software and hardware used in scanning and evaluation processing and storage.  Assists others with using evaluation software programs.
  3. Provides written reports on progress status, problems, and issues related to the evaluation processes.
  4. Works closely with the Information Technology Department for electronic problems and improvements.  Works with evaluation software vendor to resolve problems.
  5. Assists Faculty Evaluation Supervisor in the creation of evaluation calendars.
  6. Works with Faculty Evaluation Supervisor to identify and resolve resource constraints with regard to hourly labor and consumables used to support evaluation processes.
  7. Tracks receipt and processing of evaluations, new faculty hires and terminations and online evaluation participation.  Receives, reviews, and maintains departmental records and documents.
  8. Coordinates the daily processing work flow, including training new hourly employees. Maintains process integrity through the creation, maintenance, and monitoring of process tracking logs.
  9. Follows disaster recovery protocols for archiving evaluation data, both physical files and computer based data.  Insures compliance with State of Texas record retention requirements.  Coordinates transfer of archival data from the Evaluation Office to Records Management.
  10. Responds to and/or directs inquiries in person, email, and/or telephone.  Provides information regarding the faculty evaluation program, processes, and related issues.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required

Computer Skills

Required

Preferred

Physical Requirements

Work Experience

Required

Preferred

Education

Required

Safety