Job Description - Specialist, Faculty Evaluation
Description View created on 08/01/2014
Specialist, Faculty Evaluation
Supervisor, Faculty Evaluation
To assist in the tracking, maintenance, and processing of faculty evaluations.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
- Scans evaluation forms, verifies responses, and researches errors. Files forms.
- Provides information for reports and special projects.
- Performs clerical duties such as receiving, entering data, filing, counting, sorting, labeling, tracking high volume faculty and staff evaluations.
- Answers phones, takes messages, returns calls, and provides information.
- Tracks receipt and processing of evaluations, new employee hires, terminations, title changes, and online evaluation participation.
- May process and proofread documents.
- Responds to and/or directs inquiries in person or over the telephone. Performs research and provides information to faculty and supervisors.
- Enters data, updates and maintains tracking evaluation spreadsheets.
- Creates and maintains complex data bases.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Office procedures and practices.
- Data tracking processes.
- Organized record keeping processes and practices.
- Customer service techniques.
- Microsoft Excel and Access software program functionality.
- Scanning processes and techniques.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Maintaining exacting accuracy in repetitive tasks for long periods of time.
- Maintaining an established work schedule, with occasional weekend work during peak season.
- Effectively using interpersonal and communications skills.
- Effectively using organizational skills.
- Maintaining confidentiality of work related information and materials.
- Establishing and maintaining effective working relationships
- Demonstrated proficiency using standard office software applications at an intermediate level or higher.
- Occasional lifting of objects up to 10 pounds
- Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling
- Work is routinely performed in office environments
- One year work experience in related field.
- More than one year managing and maintaining large, a complex database.
- Experience processing performance evaluations and tracking information in a higher education setting.
- High School diploma or educational equivalent.
- AAS, or educational equivalent, in Office Management or related field.
- Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.